HOA Amenity Management Software for Court Reservations, Rules & Resource Usage

What Club Court Manager is

Club Court Manager is HOA amenity management software. Communities use it to reserve sports courts and rooms, enforce booking rules, and report resource usage. It is not a full HOA operations platform (no accounting, work orders, or architectural review).

Problems it solves

• Double-bookingsA shared real-time grid replaces phone calls, paper sheets, and spreadsheets.
• Unfair accessThe board sets hours, daily limits, session length, advance windows, and cancel notice; the system enforces them.
• Roster chaosApproval-based signups and per-sport or per-room access keep amenities for residents and dues-payers.
• Volunteer overloadSchedule blocks, bulk email, and usage reports live in one dashboard built for rotating chairs — not IT staff.

Who it is for

• HOA boards and sport chairsVolunteer administrators who need court and room booking without enterprise software.
• Property managersCommunities that already run Club Court Manager; Enterprise adds a read-only portfolio view across those sites.
• Residents and club membersPeople on the roster who book courts and rooms from the web or the Club Court Manager iOS/Android app.

Amenity types (shipped)

• Sports courtsAdmins name each sport and its courts. Common examples: pickleball, tennis, bocce, paddle, platform tennis, racquetball, shuffleboard — or any custom section.
• Bookable roomsSeparate from sports: card rooms, meeting rooms, and other admin-named rooms with club-wide hours and limits.

Club Rankings (leaderboards and Club Play) is included on every full CCM plan for sports sections.

Booking rules and usage limits

• Hours and lead timeOpen/close times, days-ahead window, and minimum lead time per sport or for all rooms.
• Daily and session limitsMax reservations per member per day and max session length (for example 90 minutes).
• Cancel noticeMinimum cancellation notice before a booking can be dropped.
• Access controlRoster-only booking, optional photo ID gate, optional per-room rosters, and amenity liability release before first booking. Guests cannot book without a roster account.

Admin controls and reporting

• ScheduleBlock open play, leagues, clinics, tournaments, and maintenance on the court grid.
• RosterCSV import, signup approval, bulk invite, and status tracking.
• WaiverAmenity liability release coverage, versioning, and booking reconstruction.
• ReportsReservation usage, cancellations, roster exports, and waiver coverage.
• BrandingLogo, colors, support email, and custom domain.

How it differs from generic HOA software

Generic HOA platforms cover dues, work orders, and community documents. Club Court Manager covers amenity reservations: who can book a court or room, when, for how long, and under which fairness rules. Boards typically run CCM alongside (not instead of) their HOA management system.